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Ad ID: 1296406
Application deadline 23. Feb

Supply Chain Supervisor

Other Dar es Salaam District Dar Es Salaam
Details
Application deadline
2019-02-23
Business / Employer name
Médecins Sans Frontières (MSF)
Company Industry
NGO
Job Level
Mid level
Work Type
Full Time
Minimum Qualification
Diploma
Years of Experience
2 years
Description

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Title: SUPPLY CHAIN SUPERVISOR

Direct Reports: ASSISTANT DEPUTY COORDINATOR SUPPLY CHAIN

Location: Dar es Salaam

Job Summary

Planning and supervising the execution of the supply chain activities in the project or capital (order, procurement, transport and customs and stock management) according to MSF protocols and standards in order to ensure the optimal functioning of the mission

Required Criteria

Minimum Educational Qualification: Desirable Diploma or Bachelor degree in Supply Chain, Logistics/Procurement or relevant university degree.

Experience: Minimum of 2 years technical experience

Experience of working in MSF or any other international NGO in humanitarian projects is a strong asset.

Languages: English and Swahili (speak, read and write), Kirundi and French will be an asset

Competences:

  • People Management and Development
  • Commitment to MSF Principles
  • Behavioural Flexibility
  • Results oriented
  • Teamwork and Cooperation

Knowledge

  • Basic knowledge on ERP system

Accountabilities

  • Planning, coordinating, supervising and monitoring on a day-to-day basis the implementation of the supply activities in the project as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. Including the following tasks:
  • Order management: Responsible for the supply administration, the correct filing and archiving of supply database and the efficient processing and follow up of orders and requests
  • Procurement: Responsible for purchase management, in particular the follow up of purchases, preparation, together with the Logistics Manager, market assessments, contracts and supplier evaluations and communication with local suppliers for the status of purchase orders, claims and complaints
  • Transport and Customs: Ensuring the clearing and the transport of medical and non-medical goods of the mission and provide info on timelines regarding administrative procedures concerning, import, customs clearance, etc.
  • Stock management: Controlling quality and costs and the physical state of orders and determines the quantities of products to buy (volume) taking into account the demand and needs of the mission, the availability forecasts, delivery timelines, budget and other relevant factors and monitors stock levels related to monthly consumption figure, expiry dates, excess drugs and possible shortage in the capital
  • Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
  • Coordinating and leading the team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work), drawing up working schedule
  • Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required

The role involves planning and supervising the execution of the supply chain activities in the project or capital (order, procurement, transport and customs and stock management) according to MSF protocols

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