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Ad ID: 1504240
Application deadline 14. Sep

Procurement and Logistics Officer

Other District Other Location
Details
Application deadline
2019-09-14
Business / Employer name
MEDICAL TEAMS INTERNATIONAL
Company Industry
NGO
Job Level
Mid level
Work Type
Full Time
Minimum Qualification
Bachelor
Years of Experience
4 years
Description

Department:

Operations

Reports to (position):

Country Manager

Location(s):

Kibondo

Work Days & Hours:

Monday-Friday, 40-48 hours/week, occasional weekends and public holidays

Travel:

Frequent travel to field locations and Dar es Salaam

If Manager of Staff, Positions Supervised:

(directly & indirectly)

Direct: Fleet and Maintenance Officer

Indirect: Drivers

# of Positions Supervised

6

Medical Teams International Calling:

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY

The Procurement and Logistics Officer is responsible for overseeing all procurement and logistics activities for goods, transport, subcontracted works and services to facilitate all Medical Teams operations in Tanzania.

JOB RESPONSIBILITIES

· Coordinate all country level supply chain activities including planning, sourcing, transport, shipping, warehousing, asset management; apply distribution control techniques to optimize stock levels

· Manage procurement process in accordance with MTI and donor policies and procedures, in a transparent, accountable, efficient, timely and cost-effective manner, negotiating prices and proposing new suppliers to be validated

· Responsible for monitoring procurement budget and processes

· Provide training to staff in the use of Unit 4 ERP system and ensure updated records are in the system and paper files with correct supporting documentation

· Monitor and mentor staff to ensure all relevant processes including procurement and inventory are managed within ERP system

· Manage procurement process in accordance with MTI and donor policies

· Submit and collect quotations and tenders following MTI and donor policies

· Manage vendor contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by submitting all required documentation in accordance with schedules

· Assist in annual procurement planning process and continuously track country level budget vs. actual, providing reports to management as required to support decision making

· Ensure that local market surveys are regularly conducted to gain a full knowledge of the availability and price of local items

· Ensure the procurement and disposal of commodities are in line with applicable licenses and are properly documented

· Ensure compliance with MTI and donor procurement policies including submitting procurement plans on time, implementing processes correctly, managing vendors and contracts, maintaining proper records and submitting reports according to schedule

· Lead procurement and logistics team including ongoing supportive supervision of the development, implementation and monitoring of work plans

· Provide mentorship and capacity building in procurement and logistics

· Support safety and security tasks as delegated, incluidng updating security guidelines, security briefings, incident reporting, etc.

· Develop and maintain a database of suppliers of goods and services

· Ensures safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, and Child & Vulnerable Adult protection policies and sexual harassment policies

· Other duties as assigned

EDUCATION, LICENSES, & CERTIFICATIONS

· Bachelor’s Degree in Procurement & Logistics, Supply Chain Management, Business Administration, Public Administration or related field is required

· Professional certification preferred

EXPERIENCE

· Minimum 4 years of procurement and logistics experience, inclusive of 1 year of supervisor experience is required

· Experience with donor (UN, USAID, etc.) asset and procurement specific procedures is an added advantage

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

· In-depth knowledge of global supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management

· In-depth knowledge of ERP systems

· Demonstrated understanding of donor-specific logistics procedures and grant requirements

SKILLS

· Highly skilled at using ERP systems to manage inventory logistics

· Strong interpersonal, influencing and negotiation skills

· Skilled in managing a budget

· Skilled in communication and leading a team

· Strong computer skills including word processing, spreadsheets, and databases

· A good command of both written and spoken English and Swahili

· Skilled in mentorship, training, supportive supervision and capacity building

ABILITIES

· Ability to act with integrity and ensure security and appropriate use of assets

· Keen interest to mentor others

· Highly organized with good quantitative ability

· Ability to maintain detailed records with high accuracy

· Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

Tools and Equipment Used

· Requires frequent use of personal computer, including word processing, database programs; calculator, telephone, and copy machine.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is required to walk; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, and arms.

· The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires occasional travel to health facilities located in remote areas with very basic living conditions.

· The noise level in the work environment is usually moderately quiet.

· The employee may be required to travel to remote areas where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.

NOTE:The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

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The Procurement and Logistics Officer is responsible for overseeing all procurement and logistics activities for goods, transport, subcontracted works and services to facilitate all Medical Teams operations in Tanzania.

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