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Procurement and Clearing Intern – Unpaid

Application deadline 14. Jun
Ad ID
1036528
Posted at
7. May, 12:37
Details
Application deadline
2018-06-14
Business / Employer name
Helen Keller International
Company Industry
NGO
Job Level
Volunteer, internship
Work Type
Full Time
Highest Qualification
Bachelor
Years of Experience
Less than 1 year
Location
Other Dar es Salaam District Dar Es Salaam
Description

Background:

Established in 1915 with Helen Keller as a founding trustee, Helen Keller International (HKI) works to save the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently conducts programs in 21 countries in Africa and Asia as well as in the United States. Renowned for its reliability, efficiency and high level of technical expertise, HKI promotes the development of sustainable, large-scale programs that deliver effective preventative and curative services for nutrition, maternal and child health, eye health and neglected tropical diseases.

Scope of the Position:

HKI Tanzania is seeking an unpaid Procurement and Clearing Intern for a 3-month period to assist with the importation of medical equipment and supplies, and to assist with procurement of vendors for the provision of routine services and goods. This role will include assisting the Neglected Tropical Disease (NTD) team to obtain import tax exemptions and the relevant import permits as well as managing inventory and assisting with disbursal to program partners. The intern will also assist the HKI Tanzania administrative team by conducting research and by working with vendors as part of routine procurement of goods and services for various programmatic activities.

Reporting:

The Intern will report jointly to the Finance and Admin Manager and the Head of NTD Programs. In collaboration with the managers, the selected candidate will create a set of learning goals upon commencement of the role which will be monitored throughout the course of the internship to ensure that the internship provides opportunities for learning and professional growth.

Major Tasks and Activities:

  • Assist in the importation and disbursal of medical equipment and supplies by following procedures related to obtaining of import tax exemptions, TFDA import permits, and port-ofentry document requirements; and assisting in stock management and disbursal to partners
  • Conduct market research and update price lists in respect of relevant equipment and services
  • Undertake procurement activities such as advertisements, reviewing technical specifications for goods, drafting terms of reference for consulting services, preparing bid documents, providing necessary assistance and tools for conducting evaluation processes, etc.
  • Develop and maintain a database of suppliers (vendors) and consultants to include their contacts, areas of expertise, relevance to project components
  • Maintain a coherent filing system to include procurement preparation and contract management, correspondence, claims, reports, inventory, etc.
  • Undertake other procurement related duties as required by the Country Director

Qualifications:

  • Bachelor’s Degree with a focus in procurement, finance or business
  • Strong communication skills, including interpersonal skills, as well as strong written and oral English, to fulfill the diverse technical and requiremen

The intern will create a set of learning goals upon commencement of the role which will be monitored throughout the course of the internship.

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