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DEPUTY EXECUTIVE SECRETARY (FINANCE AND ADMINISTRATION)

Application deadline 27. Jul
Ad ID
1099093
Posted at
Thursday, 11:35
Details
Application deadline
2018-07-27
Business / Employer name
Anonymous
Company Industry
Government
Job Level
Executive level
Work Type
Full Time
Highest Qualification
Masters
Years of Experience
15 years
Location
Other District Other Location
Description

Reports to: Executive Secretary

Main Purpose of the Job

To monitor and supervise finance and administration of the Commission.

Duties and Responsibilities

The duties and responsibilities of the Deputy Executive Secretary, Finance and Administration are as follows:

  1. Deputize the Executive Secretary in providing an oversight role in financial management and administration;
  2. Develop strategies and plans for mobilizing national and international financial resources for the Programmes of the Commission;
  3. Make follow up on contributions of Partner States from EAC Secretariat;
  4. Monitor execution of the annual budget and ensure control, accuracy and integrity of the financial accounts of the Commission;
  5. Review and coordinate preparation of budget for the operations of the Commission and establish cost control measures;
  6. Present quarterly and annual reports on the performance of the budget against objectives and targets;
  7. Ensure financial reports are prepared and timely submitted to Sectoral Council and Development Partners;
  8. Promote and facilitate the development and implementation of Information and Technology System (IT) in financial management;
  9. In liaison with Deputy Executive Secretary – Projects & Programmes (DES-PP), coordinate preparation of annual work plans and budgets for the Commission, together with preparation of plans and strategies to ensure harmonious implementation of Projects and Programmes of the Commission;
  10. Implement internal controls to protect and safeguard Commission’s assets;
  11. Coordinate preparation and management of annual audit process;
  12. Supervise management of Human Resources and coordinate staff development programs and conduct periodic studies and analysis and prepare reports;
  13. Supervise implementation of all administrative, procurement, management of contracts and logistic functions of the Commission according to laid down procedures;
  14. Coordinate the development and implementation of strategies for information dissemination and feedback on the Commission activities to end users or stakeholders;
  15. Promote a positive corporate culture and image of the Commission and EAC in general; and
  16. Perform any other duties and responsibilities as may be assigned by the Executive Secretary from time to time.

Qualifications and Experience:

  1. A Master’s University Degree in Economics, Business Administration (Majoring in Finance or accounting), Financial Management, Accounting Management, or related fields;
  2. At least 15 years of relevant experience, of which 8 years should be at Senior Level.

Skills and Competencies

  1. Ability in developing strategies and plans for mobilizing national and international financial resources;
  2. Must be computer literate with skills in use of updated financial/accounting software.
  3. Must have strong administrative and organizational skills;
  4. Must have excellent writing and communication skills; and
  5. Ability to work in a multi-cultural/diverse environment.

Eligibility for applications:

Only applicants from the Republics of Rwanda, South Sudan and United Republic of Tanzania are eligible to apply for the above position.

Terms and Condition of Service:

The position is tenable for a contract of three (3) years renewable once.

Fringe Benefits:

The post offers attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Education Qualifications:

All candidates applying must have qualifications that are recognized by the relevant national accreditation body in the respective Partner States. This condition is applicable for locally and internationally attained qualifications.

Relevant/Working Experience:

Internship, training and apprenticeship will not be considered as relevant experience.

A client is seeking a suitable candidate to fill the vacant post for Deputy Executive Secretary (Finance And Administration)

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