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ADMINISTRATIVE ASSISTANT & RECEPTIONIST

Application deadline 31. May
Ad ID
1051535
Posted at
Thursday, 17:34
Details
Application deadline
2018-05-31
Business / Employer name
BrighterMonday
Company Industry
Law
Job Level
Entry Level
Work Type
Full Time
Highest Qualification
Diploma
Years of Experience
1 year
Location
Other Dar es Salaam District Dar Es Salaam
Description

Administrative Assistant & ReceptionistDetails:

Job brief

We are looking for a competent, dedicated and smart female Admin Assistant to help with the organization and running of the daily administrative operations of the ERM Attorneys office.

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

  • Perform receptionist duties when needed. She will serve as a receptionist and maintain the front desk of the office.
  • Organize office and assist associates/staffs in ways that optimize procedures and processes.
  • Sort and distribute communications in a timely manner
  • Create and update records ensuring accuracy and validity of information
  • Schedule and plan meetings and appointments
  • Monitor level of supplies and handle shortages. This entails Ensuring availability of office supplies including availability of printer tonners, pens, pencils notebooks, cabinet files, printing papers etc.
  • Answer all telephone calls directed to the ERM landline phone or any other mobile phone dedicated for the office use.
  • Ensure and arrange logistics for the attorneys to attend clients and court matters as needed as per the attorneys schedule and as need arises.
  • Resolve office-related malfunctions and respond to requests or issues accordingly
  • Coordinate with other departments and aspects to ensure compliance with established policies and rules of procedure.
  • Maintain trusting relationships with suppliers, customers and colleagues
  • Maintain the office petty cash to cater for normal operations of the office.
  • Keep all the receipts and account for all expenses arising from the monies entrusted to her.
  • Guide clients to the attorneys’ offices as needed and ensure conformability of the clients in accordance with the office guidance and needs.

Requirements/Abilities/Knowledge/skills/Experience

  • Certificate/Diploma/Degree in Administration, Secretarial services
  • Proven at least 1 year experience in office assistant position, virtual assistant or in another relevant administrative role.
  • Working knowledge of office equipment including computer ( Desktop, Laptops, tablets), Printer, tonners and tonner dispensation, office equipments sent up ets
  • Thorough understanding of office management procedures and Office policy implementation.
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills (fluency in Swahili and English preferred)
  • Knowledge of computer system administration
  • Proficiency in MS Office (MS Word, Excel, PowerPoint and Access)
  • Prior experience working with the law firm or related fields in a similar post will be an added value
  • Smart and friendly at place of work.

Deadline: All applications should be sent to the above email not later than 30 May 2018

Note: Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

This position is open to everybody who qualifies.

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BrighterMonday Tanzania
Member Since 20. Nov '17 453 Active Ads 2432 Published Ads
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To apply for this job, please go to the following website www.brightermonday.co.tz
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